This article is for Sellers responding to a Request A Proposal (RFP) from a Buyer. You may receive a RFP on a (1) single listing or (2) multiple listings (known as Bundled Deal). Either way, the way to response is the same.
What is a RFP?
A Request A Proposal (RFP) is where Buyers ask Sellers to propose a price based on their requirements; the Seller can then respond with a proposal with pricing and terms to best meet those requirements. Upon receiving the proposal, Buyers have the option to make an offer or cancel the proposal.
Receiving a RFP
You will be notified via SMS and email when you first receive the proposal.
You can also view all your RFPs in your dashboard, accessible via the menu on the left. Click to view the details of each RFP.
Making a Proposal
After viewing the Buyer’s requirements in the RFP, you can respond to the Buyer with a price proposal and terms that best meet their requirements. To do so, choose “Make a Proposal”.
You also have the option of declining the RFP, in which case, a valid reason should be given to the Buyer. For example, the rights are not available for the selected region.
These are the main components to a proposal you will need to define:
- License Region & Period
- Rights & Commercials - Selected Listings*, Rights Types, Pricing Models
- Languages & Delivery Specs
- Payment Details - Custom terms, Legal Entities
License Region & Period
The License Region & Period would have bee pre-filled by the Buyer when submitting their request. When you respond, you may retain their requirements or counter with terms that best meet their request.
If a title is not available in one of the countries, you may exclude that country and in your Proposal but leave a note at the end in the custom terms to inform the Buyer.
Rights & Commercials
Whether you receive a RFP for single or multiple titles, you can add more Listings to the Proposal if you think the Buyer may be interested or if you can provide a better price for a Bundled Deal. You can leave the Buyer a note to explain your suggestion in the custom terms at the end.
Note: The same terms will apply to ALL listings in a Bundled Deal.
Tip: If you have a large selection/ catalog of Listings for Buyers to browse, you can create a Selection and simply provide a link for the Buyer to view. Learn about creating Selections here.
Most of these requirements would have been pre-filled by the Buyer when submitting their request. When you respond, you may retain their requirements or counter with terms that best meet their request. Click to learn more about our supported Rights Types and how to select Rights Types.
This will be where you suggest a price to the Buyer based on their requirements. Vuulr supports a variety of pricing models: the Buyer would have selected their preferred Pricing Model, but you may counter and select your preference for your proposal. Read more about Pricing Models.
A Commercial Group groups together the desired Rights Type and a Pricing Model for a proposal/offer. Most proposals will only need a single commercial group, but multiple Groups can be created in more complicated proposal structures (e.g. if a Buyer is buying for both an owned Free to Air channel and an owned S-VOD channel).
Learn more about Commercial Groups.
You can add or remove Commercial Groups based on your requirements.
Languages & Delivery Specs
If the Buyer has requested for audio dubbing or subtitling, you can address them at this point of the proposal.
You can also define your payment terms and other terms & conditions here, which can be uploaded as a standard document for your company. N.B. this will then be populated across all your associated titles.
Learn more about defining your payment terms.
If the Buyer has indicated custom terms, you’ll see them here. You can also include your custom terms here. These terms can be edited by the Buyer and Seller as part of the offer and counter offer process, till you both agree.
Lastly, to finalize the proposal, you will need to have a legal entity updated in your Vuulr profile if you haven’t done so already. You can create one by clicking on “Add Legal Entity” which will again be associated universally across your account on Vuulr.